Minutes, Regular Board Meeting – Saturday, September 19, 2020

Meeting was held at:

55553 Big River Drive,

Bend, OR 9097707

Quorum Present? Yes

Board Members Present—Dean Drabin, Tim Jenning, Bart Gernhart, Doug Patterson, Leonard Dahl

Board Members Absent—None

Call to Order

Meeting was called to order by Dean Drabin at 10:03 a.m.

Treasurer’s Report:

Doug Patterson provided a summary of our accounts:

           Regular Checking Account: $49,513

            Mailbox Account:                    $2386

            Certificate of Deposit:          $66,403

Old Business:

Incorporation— Dean Drabin stated that we (OWW, Unit 1) successfully incorporated with a retroactive date of July 1, 2019.  We paid taxes on the interest we gained since that date.

Mailboxes— Doug Patterson noted that we had only 2 vacant mail boxes left.  Dean and Doug will review the number of mailboxes we will need to add, in order to address our future build-out needs.  Doug volunteered to contact contractors and verify the location of the new mailbox structure.

Dean motioned to augment the mailbox fund with $2000 from regular checking to cover the possibility of costs of mailbox construction exceeding what is currently available.  The Board unanimously agreed.  Doug stated he will check in with the Board before proceeding.

Road Maintenance— Bart stated that there was not enough of a need to repair our roads to justify hiring a contractor.  Therefore, we won’t do any maintenance work this year.  He suggested that next year we will probably conduct crack sealing and other work on many of our roads.

Project Wildfire— Dean said he would apply for a chipping grant from the County for next spring.  He noted that funds available for grants have been reduced from previous years, and that if we do receive a grant, it will likely be no more than $2000.  Our last chipping and wood debris removal project cost roughly $4800.  Dean Motioned that the Board make up the difference between the grant to us and the total cost of the project, otherwise we will not be able to participate.

The Board discussed the pros and cons of reducing fire danger for OWW1 and the fairness of using general funds to absorb the costs of doing so.  The Board then voted 4-0 to support paying the additional cost of participating in this project, based on an expected grant of $2000.  Bart Gernhart abstained from voting, stating that he would benefit personally more than most from our participation.

The Board agreed that we would not move forward with a chipping and wood debris removal project unless we receive a substantial grant.  The Board also agreed to bring up the subject of augmenting Project Wildfire grants for any future projects at our Annual meeting next August, in order to get input from our members.

New Business:


Meeting adjourned at 10:50 a.m.

Minutes submitted by Bart Gernhart, Secretary.