Minutes, Regular Board Meeting – Saturday, June 29, 2019

Meeting was held at Dean Drabin’s Residence

55520 Big River Drive

Bend, OR 97707

Quorum Present? Yes

Board Members Present: Dean Drabin, Tim Jenning, Bart Gernhart, Leonard Dahl, Doug Patterson

Board Members Absent: None

Call to Order

Meeting was called to order by Dean Drabin at 10:14 a.m.

Old Business:


Treasurer’s Report:

Dean provided the financial information (end of May), since Doug was a few minutes late.

          Regular checking account total: $15,505.14

          Mailbox account: $1060.30

          Certificate of deposit: $64985.69

A bill for the recent pavement patching (approx. $6100) has not yet been processed.  A bill to pay Ted Fitcher for right-of-way mowing is also pending.

New Business:

Dean shared a draft of a new survey for owners of vacant lots in OWW1, to be sent out with annual fee invoices and notice of the annual OWW1 Board meeting.  The purpose of the survey is to get a rough understanding of future plans for their properties, if a sewer system is built in our community.  The answers provided will help in the financial planning for the possible sewer system.

Bart suggested some minor language changes to the draft survey, in order to make clear that, as yet, such a system is only being studied.  The Board supported sending out the survey after making the proposed changes.

Dean also shared a draft of the Annual Board meeting notice.  The Board supported the draft notice.  Dean and Bart will provide an update on the potential sewer system, as well as approximate timeline for future communications and decisions at the upcoming Annual meeting.

Dean noted that this year’s Project Wildfire chipping and removal program went well.  Dean shared about how our past support for the Upper Deschutes River Communities (UDRC) has led to this program, and Tim Jenning made a motion to continue this support, in the form of a $250 contribution—same amount as in previous years.  The Board voted unanimously to support this motion.

Dean shared our past contribution to the Fire Hall, in appreciation for the use of their facility for our annual meeting.  He made a motion to provide $100, as before, to the LaPine fire station.  The Board unanimously voted to support this motion.

Meeting adjourned at 11:11 a.m.

Minutes respectfully submitted by Bart Gernhart, Secretary.