Minutes, Regular Board Meeting – Saturday, September 28, 2019

Location:  Dean Drabin’s Residence

                     55520 Big River Drive

                     Bend, OR 97707

Quorum Present:  Yes

Board Members Present: Dean Drabin, Tim Jenning, Bart Gernhart, Doug Patterson, Leonard Dahl

Board Members Absent: None

Call to Order:  By Dean Drabin, President, at 12:01 p.m.

Treasurer’s Report:  Doug Patterson provided the following summary:

                  Regular Checking: $28,280.08

                  Mail Box Account: $1512.31

                  Certificate of Deposit: $66,178.58


Possible Sewer System Update

Dean Drabin provided an update on the survey sent out this past summer asking questions of property owners who presently do not have homes on their property.  The purpose of the survey is to get information regarding the probability of owners building a residence on their property if a sewer system is installed.  This information will help engineers working for the OWW Unit II Sanitary Sewer District to estimate the cost perunit of a potential new sewer system.  In addition, the survey results will be provided with other important information next year at an open meeting for OWW1 owners to help them understand the issues before a possible vote on annexation into the OWW Unit II Sanitary Sewer District.  Dean stated that the latest summary of this informal survey shows a 4:1 ration of owners leaning towards constructing a residence on their vacant property if a sewer is installed.

Stolen Signs:  Dean Drabin restated the problem with several signs being stolen.  This issue was raised at the annual meeting in August.  The Board discussed replacing the stolen signs.  The Board unanimously agreed to replace the 15 mph Speed, and the Slow Down, Children Playing signs, but not the No ATV sign.  The Board also unanimously decided to install new sign(s) suggesting that “Video Surveillance is Present.”

Future Road Seal & Dues

Dean Drabin began the discussion of raising the annual property owner POA fee.  This issue was raised at the annual meeting in August.  He stated that the annual net savings of OWW1 is typically between $18K and $20K.  He estimated that in four years we would increase our saving by $75K to $100K.  This amount may not be enough to be able to afford another normal chip seal in four years.  In addition, if the sewer project moves forward, there will probably be more homes along Heierman and Casper.  If so, both roads will probably need to be widened, as they are presently narrower than other roads in OWW1.  An increase in fees will enable the widening of these roads.

The Board also discussed an increase in dues to cover the general added costs of inflation. with regard to labor and materials.  It has been many years since the last dues increase.  The longer the delay in implementing an increase, the greater that increase will need to be to cover rising costs.

The Board unanimously agreed to raise the annual dues from $75 per property to $100, beginning July 1, 2020.  They also agreed to send a letter out this year as well as next, to provide the owners ample advance notice of this change prior to the July 1 implementation.

NEW BUSINESS:  Dean Drabin noted the OWW1 website is currently down.  He will look into the reason why it is offline and will get it up and running as soon as possible.

Meeting adjourned: 1:24 p.m.

Minutes respectfully submitted by Bart Gernhart, Secretary